Effective Date: September 20, 2026
Last Updated: September 20, 2026

Mindful Workforce Solutions respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains what information we collect, how we use and store it, how we may share it, and the choices available to you regarding your information.

Information We Collect

We may collect personal information that you voluntarily provide when you:

• Complete a form on our website
• Contact us by email, phone, or other means
• Register for a program, event, certification, or training
• Purchase a product or service
• Request information or resources
• Participate in an assessment, coaching, or consulting engagement
• Subscribe to communications from Mindful Workforce Solutions

The information we collect may include:

• Name
• Email address
• Telephone number
• Company or organization
• Job title or professional information
• Mailing or billing information
• Information you include in messages or inquiries
• Registration, certification, program, or service information
• Transaction and payment-related information

We may also collect limited technical information when you use our website, including browser type, device information, IP address, pages visited, and website activity through cookies, analytics tools, or similar technologies.

California privacy guidance emphasizes clearly describing what personal information is collected, how it is used, how long it is retained, and consumer choices related to that information. 

How We Use Your Information

We may use your personal information to:

• Respond to questions, inquiries, and requests
• Provide the products, assessments, certifications, coaching, training, consulting, or other services you request
• Manage registrations, purchases, accounts, and client relationships
• Store and maintain contact and client information in our customer relationship management system, or CRM
• Provide customer support
• Send administrative, transactional, or service-related communications
• Send educational resources, updates, or marketing communications when you have chosen to receive them
• Improve our website, programs, services, and customer experience
• Maintain appropriate business, accounting, contractual, and legal records
• Protect the security and integrity of our website and business operations

We use personal information only for purposes reasonably related to operating our business and providing the products and services requested from us.

How We Store and Protect Your Information

Information you provide to Mindful Workforce Solutions may be stored in our CRM and in other technology platforms we use to operate our business and provide services.

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

No method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.

How Long We Keep Your Information

We retain personal information for as long as reasonably necessary to:

• Respond to inquiries and maintain client relationships
• Provide requested products and services
• Maintain appropriate business and transaction records
• Meet contractual, accounting, tax, regulatory, or legal requirements
• Resolve disputes or enforce agreements

When personal information is no longer reasonably necessary for these purposes, we may delete or securely dispose of it.

How We Share Information

Mindful Workforce Solutions does not sell personal information.

We may share personal information with service providers that help us operate our business or provide services to you, including:

• CRM and communication platforms
• Email and marketing platforms
• Website hosting and technology providers
• Payment processors and accounting platforms
• Assessment and certification platform providers
• Consultants and other professional service providers

These providers may access personal information only as reasonably necessary to provide services on our behalf or as otherwise permitted by law.

We may also disclose personal information when required by law, legal process, or governmental request, or when reasonably necessary to protect the rights, security, property, or interests of Mindful Workforce Solutions, our clients, or others.

Assessment and Client Information

Mindful Workforce Solutions provides assessments, coaching, leadership development, certifications, training, and related professional services.

Information associated with an assessment or client engagement may be processed through third-party platforms used to administer assessments, generate reports, deliver programs, or provide related services.

Where applicable, those third-party platforms may maintain their own privacy policies and data practices.

We do not use assessment information for unrelated purposes unless authorized by the individual, the sponsoring organization, or otherwise permitted by law.

Marketing Communications

You may choose whether you would like to receive educational resources, program announcements, news, or marketing communications from Mindful Workforce Solutions.

If you choose to receive these communications, you may unsubscribe at any time using the unsubscribe link included in our emails or by contacting us directly.

Unsubscribing from marketing communications does not prevent us from sending communications necessary to respond to your inquiry or provide products or services you have requested.

HubSpot specifically allows communication consent to be captured separately from consent to store and process personal data.

Cookies and Website Analytics

Our website may use cookies and similar technologies to support website functionality, understand how visitors use our website, and improve the online experience.

Third-party technology or analytics providers may also collect information through cookies or similar technologies according to their own privacy practices.

Most browsers allow you to manage or disable cookies through browser settings. Some website functionality may be affected if cookies are disabled.

California Do Not Track Disclosures

Some browsers offer a “Do Not Track” setting or similar privacy preference signals.

Because there is no single universally accepted standard for all traditional Do Not Track signals, our website may not respond to all such settings.

Where applicable law requires recognition of a legally valid browser-based privacy preference signal, we will honor that signal as required.

California guidance specifically recommends explaining how a website responds to Do Not Track signals and disclosing whether third parties may collect information through the site. 

Your Privacy Choices

You may contact us to:

• Ask what personal information we maintain about you
• Request correction of inaccurate personal information
• Request deletion of personal information, subject to applicable legal and business-record requirements
• Update your contact information
• Change your communication preferences
• Unsubscribe from marketing communications

We may need to verify your identity before completing certain requests.

California Privacy Rights

California residents may have additional rights regarding their personal information under applicable California privacy laws.

Depending on the law that applies and the nature of the information involved, these rights may include the right to:

• Know what personal information is collected and how it is used
• Request access to certain personal information
• Request correction of inaccurate personal information
• Request deletion of personal information, subject to applicable exceptions
• Opt out of the sale or sharing of personal information, where applicable
• Receive equal treatment for exercising applicable privacy rights

The California Attorney General identifies these among the rights available under the CCPA for businesses subject to that law. 

Mindful Workforce Solutions does not sell personal information.

To submit a privacy-related request, please contact us using the information below.

Third-Party Websites

Our website may contain links to websites, platforms, or services operated by third parties.

Mindful Workforce Solutions is not responsible for the privacy practices, security, or content of third-party websites. We encourage you to review their privacy policies before providing personal information.

Children's Privacy

Our website, products, and services are designed for professionals and organizations and are not directed to children under 13.

We do not knowingly collect personal information from children under 13 through our website.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our business practices, services, technology, or legal requirements.

When changes are made, we will update the Last Updated date at the top of this page.

Contact Us

If you have questions about this Privacy Policy, our privacy practices, or the personal information we maintain about you, please contact: